administrative assistant
Title posted on ApplyToEducation -
HR Administrative Assistant - Dispatch, Teacher
Posted on May 08, 2024
by
Employer details
Abbotsford School District
Job details
The Abbotsford School District is located on the traditional and unceded territory of the St:lo people, the Sem:th First Nation and Mathx w First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers. <p>Why Abbotsford? <p>Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views.<p>Learn more about the Abbotsford community: tourismabbotsford.ca // thefraservalleyWhy the Abbotsford School District? <p>Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 19,000 students. We provide a workplace that fosters creativity, inspires excellence, and challenges everyone to embrace growth.<p>Working in public education is both challenging and rewarding, but at the Abbotsford School District we truly believe that every one of our employees has the opportunity to help children learn, grow, and succeed.<p>POSITION SUMMARY: <p>Under the general direction of the District PrincipalHuman Resources, the HR Administrative AssistantDispatcherTeachers ensures that all absent Teachers are replaced with a Teacher-On-Call (TOC) as per the collective agreement including: responding to questions and providing answer to employees, administering medical leaves, processing Leave of Absence Forms, training employees how to use the automated dispatch system, and manually entering absences and replacements when required.<p>This position works closely with the human resources, payroll and finance department to ensure leaves are communicated to the District Principal and HR Manager, cost centers are accurately charged, absences / replacements are entered correctly, and verifies information when needed (i.e.: teacher pay increments, Teacher Regulation Branch fees authorized to be paid, Staffing for Ministry of Education forms, outside billing for Teacher-On-Call costs). In addition, the HR Administrative Assistant DispatcherTeachers communicates information to Principals and other Departments about TOC replacements and optimal dates for workshop planning in a professional and courteous manner.<p>The work is self-directed between 6:30am and 8:30am, with exceptions brought to the attention of the HR Manager or District Principal for direction. Duties are completed through the application of detailed documentation practices, within the limits of the collective agreement. The work is self-reviewed and periodically reviewed by others for the quality of service provided, appropriate application of policies, procedures and regulations, and adherence to established standards of performance.<p>SPECIFIC ACCOUNTABILITIES: <p> Dispatching Teachers-On-Call out to schools for absent teachers that the automated dispatch system has not replaced; backs up the Human Resources Dispatcher I when needed.<p> Managing absence coverage shortages, including using professional judgement to redeploy casual employees to ensure most essential positions have coverage.<p> Processing comments entered into the absence system at the school sites, ensuring system data is accurate and current so that the automated dispatch system can be fully utilized.<p> Running audit reports to verify information is accurate.<p> Processing approved Leave of Absence forms, applying collective agreement language and following a detailed process ensures the correct absence code is applied, absence data and cost centers are accurately entered, and proper paperwork is provided to finance and payroll for 3rd party billing<p> Assisting the payroll department to ensure absence information is accurate for processing payroll. This can include verifying information for teacher pay increments, providing information for District paid Teach
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LocationAbbotsford, BC
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2770171
Advertised until
2024-07-07
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