support services manager
Posted on
August 30, 2024
by
Employer details
The Salvation Army:Toronto Harbour Light Ministries
Job details
*To assist the Property Manager and the Senior Management team at Toronto Harbour Light 160 Jarvis Street, by supporting administrative and technical functions that will ensure the smooth day to day operation of Toronto Harbour Light Ministries.*
*Accountabilities:*
Reports to the Property Manager
*1. Written and Verbal Communication*
· Supporting the Property Manager, maintain a record of accreditation standards and compliance as required
· Assist in policy development and implementation as needed
· Develop and document reports for senior managers, finance and Executive Director as required
· Support the Human Relations Business Partner with payroll entry and confirmation
· Develop and document options and recommendations to address issues, relating to procurement, IT equipment and software, and Security systems
· Administer contracts and maintain positive contacts with Catering vendors, communication vendors, office equipment vendors, THQ IT and other stakeholders
· Support the Property Manager with management and inventory of software, technology, business operation, security and supplies and equipment
· Assist Executive Director, Property Manager and other Senior staff with administrative tasks including meeting minutes, calendar bookings, schedules
*2. Reporting*
· Support external reporting requests as needed for budgeting, projects and meetings
· Reports on equipment, inventory, IT issues and other when required
· Reporting of any deficiencies, errors, oversight, repairs needed for technology, business services, payroll and IT
3. *Business Administration*
· Develop and implement procurement procedures for major purchases to insure best value for money
· Maintaining records and contracts for office equipment, cell phone and internet services, supplies and purchasing and other business accounts
· Provides payroll support to managers and directors; payroll entry, reviewing pay registers and reports for errors or inconsistencies
· Support the relationship between catering service and programs
4. *IT Management*
· Act as local administrator of phone accounts, copier and IT equipment
· Local contact for THQ IT team and security system vendors
· Local contact for software and hardware procurement and set up
· Manages security access
*Reporting directly to the Property Manager, with reporting relationships to Human Relations, Program Coordinators at 160 Jarvis, Senior Managers and local employees*
*Education, Qualifications and Certifications:*
* Completion of a Undergraduate Degree, with some background in Administration, IT, Security and/or Property Maintenance
· Alternative combinations of education and experience may be considered
*Experience and Skilled Knowledge Requirements *
· Minimum of 3 years of prior related experience in non-for-profit
· Experience in Security, IT and building systems a major asset
· Experience with Payroll administration
· Executive Administration or Office Management experience preferred
*Skills and Capabilities: *
* Dedication to a respectful, positive and supportive workplace culture
* Attention to detail, problem solving and analytical skills.
· Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
· Dedicated customer service
· Proficient in a variety of computer systems and software
*The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.*
No Phone Calls
Job Types: Full-time, Permanent
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
* Dental care
* Disability insurance
* Employee assistance program
* Extended health care
* Life insurance
* Paid time off
* RRSP match
* Vision care
Flexible language requirement:
* French not required
Schedule:
* 8 hour shift
* Monday to Friday
E
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LocationToronto, ON
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Workplace information
On site
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Salary$25.00HOUR hourly
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9426743263
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